Best CRM for Office 365 users in 2024

Customer Relationship Management (CRM) software is essential for modern businesses, particularly for those using Office 365. Integrating CRM with Office 365 can streamline workflows, enhance productivity, and create space to nurture better client relationships. But with so many options available, which CRM is the best for Office 365 users? In this blog post we explore the top choices and what features make them ideal for office 365.

7 features Office 365 users need from their CRM software

With such a saturated market it can be confusing to differentiate between the best CRM solutions out there. At the very least, Office 365 users should make sure the following features are accounted for.

1. Seamless Integration with Office 365: It goes without saying that the CRM should effortlessly sync with Outlook, SharePoint, Teams, and other Office 365 applications.
2. User-friendly interface: An intuitive and easy-to-navigate interface helps reduce the learning curve.
3. Customization options: Ability to tailor the CRM to fit unique business processes and workflows.
4. Advanced reporting and analytics: Powerful tools to analyze data and generate actionable insights.
5. Automation capabilities: Features like automated workflows, email marketing, and sales processes to save time and improve efficiency.
6. Mobile accessibility: Access to CRM functionalities on the go through mobile apps.
7. Scalability: The CRM should be able to grow with your business needs so that you do not need to spend time migrating to another CRM further down the line.

5 best CRM software for Office 365

1. folk

Best for: CRM Outlook integration and Gmail

folk is an all-in-one CRM that was designed to be a plug and play solution. Its intuitive user-interface makes it one of the best CRM platform in the market. folk integrates smoothly with Office 365, making it an ideal choice for businesses already invested in Microsoft's ecosystem.

Key features

• Seamless Office 365 integration
• Contact management
• Task automation
• Customizable workflows
• Mobile app access
• Analytics and reporting

Pros

• Outlook integration: Import all yoru email conversations, calendar and real-time contact information into folk seamlessly and other Microsoft applications through Zapier.
• Contact management: Bring all your contacts into one place from Outlook CRM integration to Gmail, and social media platforms such as LinkedIn.
• User-friendly interface: The intuitive design ensures that team members can quickly adapt to the CRM with minimal training.
• Customizable dashboards: Users can tailor folk's dashboards and custom fields to match their specific business processes, enhancing efficiency and productivity.
• Task automation: Automates repetitive tasks, saving time and reducing the likelihood of human error.
• Scalability: You can use folk as a solo-preneur and add team members when you're ready to scale.

Cons

• Reporting isn't available in folk yet but there is a built in analytics feature that can give you an overview on your email marketing campaign preformance.

Price and plans

You can try folk for free with a 14 day free trial. After that, a monthly or annual subscription plan is as follows. 

• Standard: $20 per user, per month 
• Premium: $40 per user, per month
• Custom: Starts from $60 per user, per month 

2. Microsoft Dynamics 365

As a Microsoft product, Microsoft Dynamics 365 is a comprehensive CRM solution designed to work perfectly with Office 365. However, its CRM system is more sales-focussed and it's more of a suite of business applications that fall into either CRM or ERP categories.

Key features

• Deep Office 365 integration
• Sales and marketing automation
• Customer service management

Pros

• Seamless integration with your Microsoft Office tech stack.
• Pipeline overview including embedded KPIs
• Co-Pilot AI assistance including AI based lead score

Cons

• Clunky user experience
• Sales-focussed CRM
• Expensive contact center solution

Price and plans

Microsoft's Dynamics 365 price and plans are differentiated between use cases ranging from customer insights to field service, supply chain management, contact center, sales and more.  Its sales hub houses its CRM product. There is a free plan with limited features. Premium plans are as follows.

• Sales Professional: $65 per user, per month
• Sales Enterprise Edition: $95 per user, per month
• Sales Premium: $135 per user, per month

3. Nutshell CRM

Nutshell CRM is known for its simplicity and ease of use. It's more for sales and marketing teams in B2B and provides a straightforward yet powerful CRM experience, particularly suited for small to mid-sized businesses.

Key features

• Built in Office 365 integration across email, contacts and calendar
• Pipeline management
• Email sequencing
• Reporting and analytics
• Mobile app
• Customer support management

Pros

• Easy integration with Office 365 tools ensures users can manage their emails and contacts efficiently.
• Effective tools for managing sales pipelines and tracking leads.
• Mobile-ready app

Cons

• Clunky user experience thanks to its sales-heavy focus means there might be a steep learning curve.
• Customization options may be less extensive compared to other CRMs.
• Might lack some of the advanced features needed by larger enterprises or highly specialized businesses.

Price and plans

Nutshell is a relatively expensive investment. Annual subscription plans are as follows.

• Foundation: Starts from $16 per user, per month.
• Pro: Starts from $42 per user, per month.
• Power AI: Starts from $52 per user, per month
• Enterprise: Starts from $67 per user, per month.

4. Pipedrive

Pipedrive is a sales-focused CRM that emphasizes pipeline management and automation, making it ideal for sales teams looking to streamline their processes and boost productivity.

Key features

• Office 365 integration
• Sales pipeline management
• Workflow automation
• Reporting and forecasting

Pros

• Pipeline focus: Excellent tools for managing sales pipelines, helping teams stay organized and focused.
• Integration with Office 365: Basic integration with Outlook and other Office 365 apps.
• Automation: Automates various sales processes, reducing manual work and increasing efficiency.
• Sales focus interface: Intuitive interface that is easy to navigate.

Cons

• Sales-centric: Primarily focused on sales, which might not suit businesses looking for a more holistic CRM solution.
• Limited Advanced Features: Some advanced features found in other CRMs might be missing.

Price and plans

Pipedrive's price and plans on an annual subscription basis is as follows.

• Essential: $14 per user, per month.
• Advanced: $29 per user, per month.
• Professional: $49 per user, per month.
• Power: $64 per user, per month.
• Enterprise: $99 per user, per month.

5. HubSpot CRM

HubSpot CRM is one of the most mature CRMs in the market. HubSpot is a comprehensive customer relationship management (CRM) platform that offers a wide range of tools to help businesses grow their customer base and streamline their marketing, sales, and customer service processes. It has one of the best free CRM available but it is limiting once you're ready to scale, or if you need access to more features.

Key features

• Contact management
• Content management system
• Marketing automation
• Customer service tools
• Integration with Office 365

Pros

• Basic free CRM system, more of a records keeping tool than contact management.
• Basic sales automation and marketing automation available for simple marketing campaigns
• Built in HubSpot add-in for Office 365

Cons

• While HubSpot offers a free tier, many of the advanced features require paid plans. For Office 365 users who are already paying for their Microsoft subscriptions, the additional cost of HubSpot's advanced features may be a consideration in budget planning.
• Although the basic features are user-friendly, some of the more advanced functionalities can be complex and require training. Office 365 users might find that their team needs additional time and resources to fully leverage these advanced tools, potentially impacting productivity during the transition period.
• The Office 365 add-in is complicated to setup in comparison to process for other CRM app on the list.

Price and Plans

Once you're ready to scale, HubSpot is an expensive investment. All the subscription plans come with an Office 365 integration. After that, the marketing hub plan is as follows.

• Starter: Starts from $20 per user, per month.
• Professional: Starts at $890 per 3 user, per month.
• Enterprise: Starts from $3,600 per 5 user, per month.

Conclusion

Choosing the right CRM for your Office 365 environment depends on your specific business needs and priorities. Folk offers a straightforward and user-friendly option that can scale with you, while Microsoft Dynamics 365 provides a comprehensive suite of tools for larger organizations. Nutshell is good for mid-sized businesses and Pipedrive is more for sales teams. For a powerful plug and play system, we suggest using folk. Try folk today, free and find out what makes it such a good CRM.

More resources

• folk for Outlook

‍

‍